Privacy Policy

Privacy Policy

Preamble

Protecting your data is important to us. With the following privacy policy, we want to inform you about what types of your personal data (hereinafter also referred to as "data") we process for what purposes and to what extent. The privacy policy applies to all processing of personal data carried out by us, both in the context of providing our services and especially on our websites, in mobile applications, and within external online presences, such as our social media profiles (hereinafter collectively referred to as "online offer").

The terms used are not gender-specific.

Status: June 12, 2024

Table of Contents

Controller

Sebastian Wilde
Senekowitschgasse 6/6
1220 Vienna, Austria

Email Address: info@gainmoretime.com

Imprint: https://gainmoretime.com/imprint/

Overview of Processing

The following overview summarizes the types of processed data and the purposes of their processing and refers to the data subjects.

Types of Processed Data

  • Inventory data.
  • Employee data.
  • Payment data.
  • Contact data.
  • Content data.
  • Contract data.
  • Usage data.
  • Meta, communication, and procedural data.
  • Log data.

Categories of Data Subjects

  • Recipients of services and contractors.
  • Employees.
  • Interested parties.
  • Communication partners.
  • Users.
  • Business and contractual partners.

Purposes of Processing

  • Provision of contractual services and fulfillment of contractual obligations.
  • Communication.
  • Security measures.
  • Direct marketing.
  • Reach measurement.
  • Office and organizational procedures.
  • Affiliate tracking.
  • Organizational and administrative procedures.
  • Firewall.
  • Feedback.
  • Marketing.
  • Profiles with user-related information.
  • Provision of our online offer and user-friendliness.
  • Establishment and execution of employment relationships.
  • Information technology infrastructure.
  • Public relations.
  • Sales promotion.
  • Business processes and economic procedures.

Relevant Legal Bases

Relevant legal bases under the GDPR: The following provides an overview of the legal bases of the GDPR on which we process personal data. Please note that in addition to the regulations of the GDPR, national data protection regulations in your or our country of residence or domicile may apply. If more specific legal bases are relevant in individual cases, we will inform you of these in the privacy policy.

  • Consent (Art. 6 para. 1 sentence 1 lit. a) GDPR) - The data subject has given their consent to the processing of their personal data for one or more specific purposes.
  • Performance of a contract and pre-contractual inquiries (Art. 6 para. 1 sentence 1 lit. b) GDPR) - The processing is necessary for the performance of a contract to which the data subject is a party or for the implementation of pre-contractual measures taken at the data subject's request.
  • Legal obligation (Art. 6 para. 1 sentence 1 lit. c) GDPR) - The processing is necessary to fulfill a legal obligation to which the controller is subject.
  • Legitimate interests (Art. 6 para. 1 sentence 1 lit. f) GDPR) - The processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, provided that such interests are not overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data.
  • Processing of special categories of personal data relating to health care, profession, and social security (Art. 9 para. 2 lit. h) GDPR) - The processing is necessary for purposes of preventive or occupational medicine, for the assessment of the working capacity of the employee, for medical diagnosis, the provision of health or social care or treatment, or the management of health or social care systems and services on the basis of Union or Member State law or pursuant to a contract with a health professional.

National data protection regulations in Austria: In addition to the data protection regulations of the GDPR, national regulations on data protection apply in Austria. This includes, in particular, the Federal Act on the Protection of Natural Persons with Regard to the Processing of Personal Data (Data Protection Act – DSG). The Data Protection Act contains, in particular, special regulations on the right to information, the right to rectification or erasure, the processing of special categories of personal data, processing for other purposes, and the transmission and automated decision-making in individual cases.

Note on the applicability of the GDPR and Swiss DSG: These data protection notices serve both the purpose of providing information in accordance with the Swiss DSG and the General Data Protection Regulation (GDPR). For this reason, please note that due to broader territorial application and comprehensibility, the terms of the GDPR are used. In particular, instead of the terms "processing" of "personal data," "overriding interest," and "sensitive personal data" used in the Swiss DSG, the terms "processing" of "personal data," "legitimate interest," and "special categories of data" used in the GDPR are used. However, the legal meaning of the terms continues to be determined in accordance with the Swiss DSG within the scope of the Swiss DSG's applicability.

Security Measures

We take appropriate technical and organizational measures in accordance with the legal requirements, taking into account the state of the art, the implementation costs, and the nature, scope, circumstances, and purposes of the processing as well as the varying likelihood of occurrence and severity of the threat to the rights and freedoms of natural persons, to ensure a level of security appropriate to the risk.

The measures include, in particular, securing the confidentiality, integrity, and availability of data by controlling physical and electronic access to the data as well as access, input, transfer, ensuring availability, and separation of the data. Furthermore, we have established procedures to ensure the exercise of data subject rights, the deletion of data, and responses to data threats. Additionally, we take into account the protection of personal data already during the development or selection of hardware, software, and procedures in accordance with the principle of data protection, through technology.

Safeguarding Online Connections through TLS/SSL Encryption Technology (HTTPS): To protect user data transmitted via our online services from unauthorized access, we employ TLS/SSL encryption technology. Secure Sockets Layer (SSL) and Transport Layer Security (TLS) are fundamental to secure data transmission over the internet. These technologies encrypt the information transmitted between the website or app and the user's browser (or between two servers), ensuring data is protected from unauthorized access. TLS, being the more advanced and secure version of SSL, ensures that all data transmissions adhere to the highest security standards. When a website is secured with an SSL/TLS certificate, this is indicated by displaying HTTPS in the URL, serving as an indicator to users that their data is securely encrypted during transmission.

Transmission of Personal Data

In the course of processing personal data, it may happen that these are transmitted to other entities, companies, legally independent organizational units, or persons or disclosed to them. Recipients of this data may include, for example, IT service providers involved in IT tasks or providers of services and content integrated into a website. In such cases, we comply with legal requirements and in particular conclude corresponding contracts or agreements that serve to protect your data with the recipients of your data.

International Data Transfers

Data Processing in Third Countries: If we process data in a third country (i.e., outside the European Union (EU) or the European Economic Area (EEA)) or if the processing occurs in the context of using third-party services or disclosing or transferring data to other individuals, entities, or companies, this only occurs in compliance with legal requirements. If the level of data protection in the third country has been recognized by an adequacy decision (Art. 45 GDPR), this serves as the basis for data transfer. Otherwise, data transfers only take place if the data protection level is otherwise secured, especially through standard contractual clauses (Art. 46 para. 2 lit. c) GDPR), explicit consent, or in the case of contractual or legally required transfers (Art. 49 para. 1 GDPR). Furthermore, we inform you about the legal basis for third-country transfers with each provider from the third country, with adequacy decisions serving as the primary basis. Information on third-country transfers and existing adequacy decisions can be found on the European Commission's information portal: https://commission.europa.eu/law/law-topic/data-protection/international-dimension-data-protection_en?prefLang=en.

EU-US Trans-Atlantic Data Privacy Framework: Within the framework of the so-called "Data Privacy Framework" (DPF), the European Commission has also recognized the level of data protection as safe for certain companies from the USA through an adequacy decision of July 10, 2023. The list of certified companies and further information on the DPF can be found on the website of the US Department of Commerce at https://www.dataprivacyframework.gov/ (in English). We inform you within the privacy notices which service providers certified under the Data Privacy Framework are used by us.

General Information on Data Storage and Deletion

We delete personal data that we process in accordance with legal requirements as soon as the consent underlying the processing is revoked or there are no longer any legal grounds for processing. This applies in cases where the original purpose of processing ceases to apply or the data is no longer needed. Exceptions to this rule exist when legal obligations or special interests require longer storage or archiving of the data.

In particular, data that must be retained for commercial or tax reasons or whose storage is necessary for legal action or for the protection of the rights of other natural or legal persons will be archived accordingly.

Our privacy notices contain additional information on the retention and deletion of data that apply specifically to certain processing processes.

If there are multiple statements on retention periods or deletion deadlines for a particular data, the longest period always applies.

If a period does not explicitly begin on a specific date and lasts at least one year, it starts automatically at the end of the calendar year in which the triggering event occurred. In the case of ongoing contractual relationships in which data is stored, the triggering event is the effective date of termination or other termination of the legal relationship.

Data that is retained not for its originally intended purpose but due to legal requirements or other reasons will be processed solely for the reasons justifying its retention.

Further information on processing procedures, procedures, and services:

  • Retention and deletion of data: The following general deadlines apply according to Austrian law for retention and archiving:
    • 10 years - Retention period for books and records, annual financial statements, inventories, management reports, opening balances, booking vouchers, invoices, and all necessary work instructions and other organizational documents (Federal Fiscal Code (BAO §132), Commercial Code (UGB §§190-212)).
    • 6 years - Other business documents: Received commercial or business letters, copies of sent commercial or business letters, and other documents if they are relevant for tax purposes. This includes, for example, hourly wage sheets, operating account sheets, calculation documents, price labels, and payroll documents, provided they are not already booking vouchers and cash tapes (Federal Fiscal Code (BAO §132), Commercial Code (UGB §§190-212)).
    • 3 years - Data necessary to consider potential warranty and compensation claims or similar contractual claims and rights and to process related inquiries based on previous business experience and customary industry practices, will be stored for the duration of the regular statutory limitation period of three years (§§ 1478, 1480 ABGB).

Rights of the Data Subjects

Rights of the data subjects under the GDPR: You have various rights as a data subject under the GDPR, which arise in particular from Articles 15 to 21 of the GDPR:

  • Right to Object: You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is based on Article 6(1)(e) or (f) GDPR, including profiling based on those provisions. If personal data concerning you are processed for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for such marketing, which includes profiling to the extent that it is related to such direct marketing.
  • Right to Withdraw Consent: You have the right to withdraw your consent at any time.
  • Right of Access: You have the right to obtain confirmation as to whether or not personal data concerning you are being processed, and, where that is the case, access to the personal data and further information and a copy of the data according to legal requirements.
  • Right to Rectification: You have the right to obtain without undue delay the rectification of inaccurate personal data concerning you or the completion of incomplete personal data.
  • Right to Erasure and Restriction of Processing: You have the right, according to legal requirements, to demand the erasure of personal data concerning you without undue delay or alternatively to demand restriction of processing of the data.
  • Right to Data Portability: You have the right to receive the personal data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller.
  • Right to Lodge a Complaint with a Supervisory Authority: Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you infringes the GDPR.

Business Services

We process data of our contractual and business partners, e.g., customers and prospects (collectively referred to as "contractual partners"), within the framework of contractual and comparable legal relationships as well as related measures and with regard to communication with the contractual partners (or pre-contractually), such as responding to inquiries.

We use this data to fulfill our contractual obligations. This includes, in particular, the obligations to provide the agreed services, any obligation to update and remedy defects in warranty and other service disruptions. In addition, we use the data to protect our rights and for purposes of managing these obligations and the organizational tasks associated with them, as well as corporate organization. Furthermore, we process the data based on our legitimate interests in proper business management and the implementation of security measures to protect our contractual partners and our business operations from misuse, safeguarding their data, secrets, information, and rights (e.g., involving telecommunications, transport, and other ancillary services as well as subcontractors, banks, tax and legal advisors, payment service providers, or financial authorities). Within the framework of the applicable law, we only disclose the data of contractual partners to third parties to the extent required for the aforementioned purposes or to fulfill legal obligations. Contractual partners are informed about further forms of processing, such as for marketing purposes, within the scope of this privacy policy.

We inform contractual partners before or during data collection, e.g., in online forms, through special labeling (e.g., colors) or symbols (e.g., asterisks), or personally, about which data is necessary for the aforementioned purposes.

We delete the data after the expiration of statutory warranty and comparable obligations, i.e., in principle after four years, unless the data is stored in a customer account, e.g., for archiving purposes required by law (e.g., for tax purposes, usually ten years). Data disclosed to us in the context of an order by the contractual partner is deleted in accordance with the specifications and, in principle, after the end of the order.

  • Processed Data Types: Inventory data (e.g., full name, residential address, contact information, customer number, etc.); Payment data (e.g., bank details, invoices, payment history); Contact data (e.g., postal and email addresses or phone numbers). Contract data (e.g., subject matter of the contract, term, customer category).
  • Data Subjects: Service recipients and contractors; Prospects. Business and contractual partners.
  • Purposes of Processing: Provision of contractual services and fulfillment of contractual obligations; Communication; Office and organizational procedures; Organizational and administrative procedures. Business processes and management and control procedures.
  • Retention and Deletion: Deletion according to information in the section "General Information on Data Storage and Deletion".
  • Legal Basis: Performance of a contract and pre-contractual inquiries (Art. 6 para. 1 S. 1 lit. b) GDPR); Legal obligation (Art. 6 para. 1 S. 1 lit. c) GDPR). Legitimate interests (Art. 6 para. 1 S. 1 lit. f) GDPR).

Provision of Online Offering and Web Hosting

We process user data to provide them with our online services. For this purpose, we process the IP address of the user, which is necessary to deliver the contents and functions of our online services to the user's browser or device.

  • Processed Data Types: Usage data (e.g., page views and duration, click paths, intensity and frequency of use, types of devices and operating systems used, interactions with content and functions); Meta, communication, and process data (e.g., IP addresses, timestamps, identification numbers, individuals involved); Protocol data (e.g., log files regarding logins or retrieval of data or access times). Content data (e.g., textual or pictorial messages and contributions as well as the information concerning them, e.g., information on authorship or time of creation).
  • Data Subjects: Users (e.g., website visitors, users of online services).
  • Purposes of Processing: Provision of our online offering and user-friendliness; Information technology infrastructure (operation and provision of information systems and technical devices (computers, servers, etc.)); Security measures. Firewall.
  • Retention and Deletion: Deletion according to information in the section "General Information on Data Storage and Deletion".
  • Legal Basis: Legitimate interests (Art. 6 para. 1 S. 1 lit. f) GDPR).

Further Notes on Processing Procedures, Procedures, and Services:

  • Provision of online offering on rented storage space: For the provision of our online offering, we use storage space, computing capacity, and software that we rent or otherwise obtain from a corresponding server provider (also referred to as "web hoster"); Legal Basis: Legitimate interests (Art. 6 para. 1 S. 1 lit. f) GDPR).
  • Collection of access data and log files: Access to our online offering is logged in the form of so-called "server log files". Server log files may include the address and name of the accessed websites and files, date and time of access, transferred data volumes, message about successful access, type and version of browser, user's operating system, referrer URL (previously visited page), and usually IP addresses and the requesting provider. Server log files can be used, on the one hand, for security purposes, e.g., to prevent server overload (especially in the case of abusive attacks, so-called DDoS attacks), and, on the other hand, to ensure the utilization and stability of the servers; Legal Basis: Legitimate interests (Art. 6 para. 1 S. 1 lit. f) GDPR). Deletion of Data: Log file information is stored for a maximum of 30 days and then deleted or anonymized. Data whose further retention is necessary for evidence purposes is excluded from deletion until the respective incident has been finally clarified.
  • WordPress.com: Hosting and software for creating, providing, and operating websites, blogs, and other online offerings; Service Provider: Automattic A8C Ireland Ltd., Grand Canal Dock, 25 Herbert Pl, Dublin, D02 AY86, Ireland; Legal Basis: Legitimate interests (Art. 6 para. 1 S. 1 lit. f) GDPR); Website: https://wordpress.com; Privacy Policy: https://automattic.com/privacy/; Data Processing Agreement: https://wordpress.com/support/data-processing-agreements/. Basis for Third-Country Transfers: Data Privacy Framework (DPF).
  • netcup: Services in the provision of information technology infrastructure and related services (e.g., storage space and/or computing capacities); Service Provider: netcup GmbH, Daimlerstraße 25, D-76185 Karlsruhe, Germany; Legal Basis: Legitimate interests (Art. 6 para. 1 S. 1 lit. f) GDPR); Website: https://www.netcup.de/; Privacy Policy: https://www.netcup.de/kontakt/datenschutzerklaerung.php. Data Processing Agreement: https://helpcenter.netcup.com/de/wiki/general/avv/.
  • Wordfence: Firewall and security as well as error detection functions to detect and prevent unauthorized access attempts and technical vulnerabilities that could enable such access. For these purposes, cookies and similar storage procedures required for this purpose may be used, and security protocols may be created during checks and especially in the event of unauthorized access. In this context, user IP addresses, a user identification number, and their activities including the time of access are processed, stored, and matched with the data provided by the provider of the firewall and security functions and transmitted to them; Service Provider: Defiant, Inc., 800 5th Ave Ste 4100, Seattle, WA 98104, USA; Legal Basis: Legitimate interests (Art. 6 para. 1 S. 1 lit. f) GDPR); Website: https://www.wordfence.com; Privacy Policy: https://www.wordfence.com/privacy-policy/; Basis for Third-Country Transfers: Standard Contractual Clauses (https://www.wordfence.com/standard-contractual-clauses/). Additional Information: https://www.wordfence.com/help/general-data-protection-regulation/.

Use of Cookies

Cookies are small text files or other storage mechanisms that store information on devices and retrieve it from them. For example, to store the login status in a user account, the contents of a shopping cart in an e-shop, the accessed contents, or functions used in an online offering. Cookies may also be used for various purposes, such as functionality, security, and convenience of online offerings, as well as for analyzing visitor flows.

Consent Notice: We use cookies in accordance with legal requirements. Therefore, we obtain prior consent from users unless it is not required by law. Permission is particularly not necessary if storing and reading the information, including cookies, is absolutely necessary to provide users with a telemedia service (our online offering) explicitly requested by them. Revocable consent is clearly communicated to them and includes information about the respective cookie usage.

Notes on Data Protection Legal Bases: The legal basis for processing users' personal data using cookies depends on whether we ask for consent. If users consent, the legal basis for processing their data is the declared consent. Otherwise, the data processed using cookies are based on our legitimate interests (e.g., in operating our online offering as a business and improving its usability) or, if the use of cookies is necessary to fulfill our contractual obligations, on the basis of fulfilling our contractual obligations. We clarify the purposes for which cookies are used in this data protection notice or as part of our consent and processing procedures.

Storage Duration: In terms of storage duration, the following types of cookies are distinguished:

  • Temporary Cookies (Session Cookies): Temporary cookies are deleted at the latest after a user leaves an online offering and closes their device (e.g., browser or mobile application).
  • Persistent Cookies: Persistent cookies remain stored even after closing the device. For example, the login status can be saved, and preferred content can be displayed directly when the user revisits a website. User data collected using cookies can also be used for audience measurement. If we do not provide specific information about the types and storage duration of cookies (e.g., as part of obtaining consent), users should assume that these are persistent and may have a storage duration of up to two years.

General Notes on Withdrawal and Objection (Opt-out): Users can revoke any consents given at any time and also declare an objection to processing in accordance with legal requirements, including through their browser's privacy settings.

  • Processed Data Types: Meta data, communication data, process data (e.g., IP addresses, timestamps, identification numbers, individuals involved).
  • Affected Individuals: Users (e.g., website visitors, users of online services).
  • Legal Bases: Legitimate interests (Art. 6 para. 1 S. 1 lit. f) GDPR), Consent (Art. 6 para. 1 S. 1 lit. a) GDPR).

Blogs and Publication Media

We use blogs or similar means of online communication and publication (hereinafter "publication media"). The data of readers is processed for the purposes of the publication medium only to the extent necessary for its presentation and communication between authors and readers, or for security reasons. For further information on the processing of visitors to our publication medium, please refer to the information provided in this data protection notice.

  • Processed Data Types: Inventory data (e.g., full name, postal address, contact information, customer number, etc.); Contact data (e.g., postal and email addresses, telephone numbers); Content data (e.g., textual or pictorial contributions, and the information concerning them, such as information on authorship or time of creation); Usage data (e.g., page views and length of stay, click paths, frequency of use and intensity, types of devices and operating systems used, interactions with content and functions); Meta data, communication data, process data (e.g., IP addresses, timestamps, identification numbers, individuals involved).
  • Affected Individuals: Users (e.g., website visitors, users of online services).
  • Purposes of Processing: Feedback (e.g., collecting feedback via online form); Providing our online offering and user-friendliness; Security measures; Organizational and administrative procedures; Provision of contractual services and fulfillment of contractual obligations.
  • Retention and Deletion: Deletion according to information in the section "General Information on Data Storage and Deletion".
  • Legal Bases: Legitimate interests (Art. 6 para. 1 S. 1 lit. f) GDPR).

Additional Information on Processing Procedures, Procedures, and Services:

  • Comments and Contributions: If users leave comments or other contributions, their IP addresses may be stored on the basis of our legitimate interests. This is done for our security, if someone leaves illegal content in comments and contributions (insults, prohibited political propaganda, etc.). In this case, we can be held liable ourselves for the comment or contribution and are therefore interested in the identity of the author.
  • Akismet Anti-Spam Check: We use the "Akismet" service based on our legitimate interests. Akismet distinguishes between comments from real people and spam comments. For this purpose, all comment details are sent to a server in the USA, where they are analyzed and stored for comparison purposes for four days. If a comment is classified as spam, the data will be stored beyond this period. This information includes the entered name, email address, IP address, comment content, referrer, information about the browser used, and the computer system, as well as the time of entry.

Contact and Inquiry Management

When contacting us (e.g., by mail, contact form, email, telephone, or via social media) and within the scope of existing user and business relationships, the information provided by the requesting individuals is processed to the extent necessary to respond to the contact inquiries and any requested measures.

  • Processed Data Types: Inventory data (e.g., full name, residential address, contact information, customer number, etc.); Contact data (e.g., postal and email addresses or telephone numbers); Content data (e.g., textual or pictorial messages and contributions, as well as information concerning them, such as authorship details or time of creation); Usage data (e.g., page views and length of stay, click paths, usage intensity and frequency, types of devices and operating systems used, interactions with content and functions). Meta, communication, and process data (e.g., IP addresses, timestamps, identification numbers, individuals involved).
  • Affected Individuals: Communication partners.
  • Purposes of Processing: Communication; Organizational and administrative procedures; Feedback (e.g., collecting feedback via online form). Provision of our online offering and user-friendliness.
  • Retention and Deletion: Deletion according to information in the section "General Information on Data Storage and Deletion".
  • Legal Bases: Legitimate interests (Art. 6 para. 1 S. 1 lit. f) GDPR). Contract performance and pre-contractual inquiries (Art. 6 para. 1 S. 1 lit. b) GDPR).

Additional Information on Processing Procedures, Procedures, and Services:

  • Contact Form: When contacting us via our contact form, email, or other means of communication, we process the personal data transmitted to us to respond to and process the respective request. This typically includes information such as name, contact information, and any additional information provided to us that is necessary for appropriate processing. We use this data exclusively for the stated purpose of contact and communication; Legal Bases: Contract performance and pre-contractual inquiries (Art. 6 para. 1 S. 1 lit. b) GDPR), Legitimate interests (Art. 6 para. 1 S. 1 lit. f) GDPR).

Newsletter and Electronic Notifications

We send newsletters, emails, and other electronic notifications (hereinafter "Newsletter") only with the consent of the recipients or based on a legal basis. If the contents of the newsletter are specifically described within the scope of registration for the newsletter, they are decisive for the consent of the users. For registration for our newsletter, usually the indication of your email address is sufficient. However, to provide you with a personalized service, we may request your name for personal addressing in the newsletter or additional information if necessary for the purpose of the newsletter.

Deletion and restriction of processing: We may store unsubscribed email addresses for up to three years based on our legitimate interests before deleting them to demonstrate prior consent. The processing of this data is limited to the purpose of potential defense against claims. Individual deletion requests are possible at any time, provided that the former existence of consent is confirmed. In the case of obligations to permanently observe contradictions, we reserve the right to store the email address solely for this purpose in a blocklist ("blocklist").

The logging of the registration process is based on our legitimate interests for the purpose of proving its proper course. If we engage a service provider for the dispatch of emails, this is based on our legitimate interests in an efficient and secure dispatch system.

Contents:

Information about gainmoretime.com, new blog articles, or other services and promotions.

  • Processed Data Types: Inventory data (e.g., full name, residential address, contact information, customer number, etc.); Contact data (e.g., postal and email addresses or telephone numbers); Meta, communication, and process data (e.g., IP addresses, timestamps, identification numbers, individuals involved). Usage data (e.g., page views and length of stay, click paths, usage intensity and frequency, types of devices and operating systems used, interactions with content and functions).
  • Affected Individuals: Communication partners.
  • Purposes of Processing: Direct marketing (e.g., by email or postal).
  • Retention and Deletion: 3 years - Contractual claims (AT) (Data necessary to consider potential warranty and compensation claims or similar contractual claims and rights, as well as to process related inquiries based on previous business experiences and common industry practices, are stored for the duration of the regular statutory limitation period of three years (§§ 1478, 1480 ABGB)). 10 years - Contractual claims (CH) (Data necessary to consider potential damages claims or similar contractual claims and rights, as well as to process related inquiries based on previous business experiences and common industry practices, are stored for the period of the statutory limitation period of ten years, unless a shorter period of 5 years is applicable in certain cases (Art. 127, 130 OR)).
  • Legal Bases: Consent (Art. 6 para. 1 S. 1 lit. a) GDPR). Legitimate interests (Art. 6 para. 1 S. 1 lit. f) GDPR).
  • Opt-Out Option: You can cancel the receipt of our newsletter at any time, i.e., revoke your consent or object to further receipt. A link to unsubscribe from the newsletter can be found either at the end of each newsletter or you can use one of the contact options provided above, preferably email, for this purpose.

Additional Information on Processing Procedures, Procedures, and Services:

  • Measurement of Opening and Click Rates: The newsletters contain a so-called "web beacon," i.e., a pixel-sized file that is retrieved from our or its server, if we use a dispatch service provider, when the newsletter is opened. In the course of this retrieval, technical information such as details about the browser and your system, as well as your IP address and the time of retrieval, are initially collected. This information is used to improve the technical aspects of our newsletter based on technical data or target groups and their reading behavior determined by their access locations (which can be determined using the IP address) or access times. This analysis also includes determining whether and when newsletters are opened and which links are clicked. The information is assigned to the individual newsletter recipients and stored in their profiles until deleted. The evaluations serve to recognize the reading habits of our users and to adapt our content to them or to send different content according to the interests of our users. Measurement of opening and click rates and storage of measurement results in user profiles ; Legal Bases: Consent (Art. 6 para. 1 S. 1 lit. a) GDPR).
  • CleverReach: Email delivery and automation services; Service Provider: CleverReach GmbH & Co. KG, //CRASH Building, Schafjückenweg 2, 26180 Rastede, Germany; Legal Bases: Legitimate interests (Art. 6 para. 1 S. 1 lit. f) GDPR); Website: https://www.cleverreach.com/de; Privacy Policy: https://www.cleverreach.com/de/datenschutz/. Data Processing Agreement: Provided by the service provider.

Advertising Communication via Email, Post, Fax or Telephone

We process personal data for the purpose of advertising communication, which can be carried out through various channels such as email, telephone, post, or fax, in accordance with legal requirements.

Recipients have the right to revoke granted consents at any time or to object to advertising communication at any time.

After revocation or objection, we store the data necessary to demonstrate previous authorization for contact or mailing purposes for up to three years after the end of the year of revocation or objection based on our legitimate interests. The processing of this data is limited to the purpose of potential defense against claims. Based on the legitimate interest of permanently observing the revocation or objection of users, we also store the data necessary to avoid re-contact (e.g., depending on the communication channel, email address, telephone number, name).

  • Processed Data Types: Inventory data (e.g., full name, residential address, contact information, customer number, etc.); Contact data (e.g., postal and email addresses or telephone numbers); Content data (e.g., textual or pictorial messages and contributions as well as the information concerning them, such as authorship information or time of creation).
  • Affected Persons: Communication partners.
  • Purposes of Processing: Direct marketing (e.g., via email or postal); Marketing. Sales promotion.
  • Retention and Deletion: Deletion according to information in the section "General Information on Data Storage and Deletion".
  • Legal Basis: Consent (Art. 6 (1) (a) GDPR). Legitimate interests (Art. 6 (1) (f) GDPR).

Web Analysis, Monitoring, and Optimization

Web analysis (also known as "reach measurement") serves to evaluate the visitor flows of our online offering and may include behavior, interests, or demographic information about visitors, such as age or gender, as pseudonymous values. Through reach analysis, for example, we can determine at what time our online offering or its functions or contents are most frequently used or invite reuse. Likewise, we can track which areas require optimization.

In addition to web analysis, we may also use testing procedures to test and optimize different versions of our online offering or its components.

Unless otherwise specified below, profiles may be created for these purposes, meaning that data consolidated into usage profiles is stored in a browser or on an end device and can be read out there. The information collected includes, in particular, visited websites and elements used there, as well as technical information such as the browser used, the computer system used, and information on usage times. If users have consented to the collection of their location data to us or the providers of the services we use, location data processing is also possible.

In addition, user IP addresses are stored. However, we use an IP masking procedure (i.e., pseudonymization by shortening the IP address) to protect users. Generally, in the context of web analysis, A/B testing, and optimization, no clear user data (such as email addresses or names) is stored, but pseudonyms. This means that neither we nor the providers of the software used know the actual identity of users, only the information stored in their profiles for the respective procedures.

Notes on Legal Bases: If we ask users for their consent to the use of third-party providers, the legal basis for data processing is consent. Otherwise, user data is processed based on our legitimate interests (i.e., interest in efficient, economical, and user-friendly services). In this context, we would also like to point you to the information on the use of cookies in this privacy policy.

  • Processed Data Types: Usage data (e.g., page views and length of visit, click paths, intensity and frequency of use, types of devices and operating systems used, interactions with content and functions). Meta, communication, and process data (e.g., IP addresses, time stamps, identification numbers, persons involved).
  • Affected Persons: Users (e.g., website visitors, users of online services).
  • Purposes of Processing: Reach measurement (e.g., access statistics, recognition of recurring visitors). Profiles with user-related information (creation of user profiles).
  • Retention and Deletion: Deletion according to information in the section "General Information on Data Storage and Deletion". Storage of cookies for up to 2 years (Unless otherwise stated, cookies and similar storage methods may be stored on users' devices for a period of two years).
  • Security Measures: IP masking (pseudonymization of the IP address).
  • Legal Basis: Consent (Art. 6 (1) (a) GDPR). Legitimate interests (Art. 6 (1) (f) GDPR).

Affiliate Programs and Affiliate Links

In our online offering, we include so-called affiliate links or other references (which can include, for example, search masks, widgets, or discount codes) to the offerings and services of third-party providers (collectively referred to as "affiliate links"). If users follow the affiliate links or subsequently take advantage of the offerings, we may receive a commission or other benefits from these third-party providers (collectively referred to as "commission").

To track whether users have taken advantage of the offerings of an affiliate link used within our online offering, it is necessary for the respective third-party providers to know that users have followed an affiliate link within our online offering. The assignment of affiliate links to the respective business transactions or other actions (e.g., purchases) serves solely the purpose of commission settlement and will be terminated as soon as it is no longer necessary for that purpose.

For the purposes of the aforementioned assignment of affiliate links, affiliate links may be supplemented with certain values that are part of the link or stored elsewhere, for example, in a cookie. These values may include, in particular, the referring website (referrer), the time, an online identifier of the website operator on which the affiliate link was located, an online identifier of the respective offering, the type of link used, the type of offering, and an online identifier of the user.

Notes on Legal Bases: If we ask users for their consent to the use of third-party providers, the legal basis for data processing is consent. Otherwise, user data is processed based on our legitimate interests (i.e., interest in efficient, economical, and user-friendly services). In this context, we would also like to point you to the information on the use of cookies in this privacy policy.

  • Processed Data Types: Contract data (e.g., subject matter of the contract, duration, customer category); Usage data (e.g., page views and length of visit, click paths, intensity and frequency of use, types of devices and operating systems used, interactions with content and functions); Meta, communication, and process data (e.g., IP addresses, time stamps, identification numbers, persons involved).
  • Affected Persons: Interested parties. Users (e.g., website visitors, users of online services).
  • Purposes of Processing: Affiliate tracking.
  • Retention and Deletion: Deletion according to information in the section "General Information on Data Storage and Deletion".
  • Legal Basis: Consent (Art. 6 (1) (a) GDPR). Legitimate interests (Art. 6 (1) (f) GDPR).

Further Notes on Processing Procedures, Processes, and Services:

Presences in Social Networks (Social Media)

We maintain online presences within social networks and process user data within this framework in order to communicate with active users there or to offer information about us.

We would like to point out that user data may be processed outside the European Union. This may involve risks for users, for example because it could make it more difficult to enforce user rights.

Furthermore, user data within social networks is generally processed for market research and advertising purposes. For example, usage behavior and resulting user interests can be used to create user profiles. The latter may in turn be used to place advertisements within and outside the networks that presumably correspond to the interests of the users. Therefore, cookies are generally stored on the users' computers in which usage behavior and user interests are stored. In addition, data may also be stored in the user profiles independently of the devices used by the users (especially if they are members of the respective platforms and are logged in there).

For a detailed presentation of the respective processing methods and options for objection (opt-out), we refer to the data protection declarations and information provided by the operators of the respective networks.

Also in the case of requests for information and the assertion of data subject rights, we would like to point out that these can be most effectively asserted with the providers. Only the latter have access to the user data and can take appropriate measures and provide information directly. If you still need help, you can contact us.

  • Processed data types: Contact details (e.g., postal and email addresses or telephone numbers); Content data (e.g., textual or pictorial messages and contributions as well as the information concerning them, such as information about authorship or time of creation). Usage data (e.g., page views and length of stay, click paths, intensity and frequency of use, types of devices and operating systems used, interactions with content and functions).
  • Persons concerned: Users (e.g., website visitors, users of online services).
  • Purposes of processing: Communication; Feedback (e.g., collecting feedback via online form). Public relations.
  • Retention and deletion: Deletion in accordance with the information in the section "General Information on Data Storage and Deletion".
  • Legal basis: Legitimate interests (Art. 6 para. 1 p. 1 lit. f) GDPR).

Further information on processing processes, procedures and services:

  • LinkedIn: Social network - We are jointly responsible with LinkedIn Ireland Unlimited Company for the collection (but not further processing) of data from visitors to create "Page Insights" (statistics) of our LinkedIn profiles.
    This data includes information about the types of content users view or interact with, or actions they take, as well as information about the devices used by users (e.g., IP addresses, operating system, browser type, language settings, cookie data) and information from users' profiles, such as job function, country, industry, hierarchical level, company size, and employment status. Data protection information on the processing of user data by LinkedIn can be found in LinkedIn's privacy policy: https://www.linkedin.com/legal/privacy-policy
    We have entered into a special agreement with LinkedIn Ireland ("Page Insights Joint Controller Addendum (the ‘Addendum’)", https://legal.linkedin.com/pages-joint-controller-addendum), which regulates in particular the security measures LinkedIn must observe and in which LinkedIn has agreed to fulfill the data subject rights (e.g., users can address requests for information or deletion directly to LinkedIn). The rights of users (especially to information, deletion, objection, and complaint to the competent supervisory authority) are not restricted by the agreements with LinkedIn. Joint responsibility is limited to the collection of data by and the transmission to Ireland Unlimited Company, a company based in the EU. The further processing of the data is the responsibility of the Ireland Unlimited Company, which in particular concerns the transmission of data to the parent company LinkedIn Corporation in the USA; Service Provider: LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland; Legal basis: Legitimate interests (Art. 6 para. 1 p. 1 lit. f) GDPR); Website: https://www.linkedin.com; Privacy Policy: https://www.linkedin.com/legal/privacy-policy; Basis for third-country transfers: Data Privacy Framework (DPF). Objection option (Opt-Out): https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out.
  • Pinterest: Social network, enables sharing photos, commenting, favoriting, and curating posts, sending messages, subscribing to profiles; Service Provider: Pinterest Europe Limited, 2nd Floor, Palmerston House, Fenian Street, Dublin 2, Ireland; Legal basis: Legitimate interests (Art. 6 para. 1 p. 1 lit. f) GDPR); Website: https://www.pinterest.com. Privacy Policy: https://policy.pinterest.com/de/privacy-policy.
  • TikTok: Social network, allows sharing photos and videos, commenting and favoriting posts, sending messages, subscribing to accounts; Service Provider: TikTok Technology Limited, 10 Earlsfort Terrace, Dublin, D02 T380, Ireland and TikTok Information Technologies UK Limited, Kaleidoscope, 4 Lindsey Street, London, United Kingdom, EC1A 9HP; Legal basis: Legitimate interests (Art. 6 para. 1 p. 1 lit. f) GDPR); Website: https://www.tiktok.com. Privacy Policy: https://www.tiktok.com/de/privacy-policy.
  • X: Social network; Service Provider: Twitter International Company, One Cumberland Place, Fenian Street, Dublin 2 D02 AX07, Ireland; Legal basis: Legitimate interests (Art. 6 para. 1 p. 1 lit. f) GDPR); Website: https://x.com. Privacy Policy: https://x.com/de/privacy.

Processing of Data in the Context of Employment Relationships

Personal data is processed within the framework of employment relationships with the aim of effectively establishing, implementing, and terminating such relationships. This data processing supports various operational and administrative functions necessary for managing employee relationships.

The data processing covers various aspects ranging from contract initiation to contract termination. This includes the organization and administration of daily working hours, management of access rights and permissions, as well as handling of personnel development measures and employee discussions. The processing also serves payroll management and administration of wage and salary payments, which are critical aspects of contract fulfillment.

In addition, the data processing takes into account legitimate interests of the responsible employer, such as ensuring workplace safety or capturing performance data for evaluation and optimization of operational processes. Furthermore, the data processing includes disclosure of employee data as part of external communication and publication processes where necessary for operational or legal purposes.

The processing of this data always complies with applicable legal framework conditions.

  • Affected Persons: Employees (e.g., employees, applicants, temporary workers, and other
  • Purposes of Processing: Establishment and execution of employment relationships (processing of employee data within the framework of establishment and execution). Business processes and operational procedures.
  • Legal Basis: Contract performance and pre-contractual inquiries (Art. 6 para. 1 sentence 1 lit. b) GDPR); Legal obligation (Art. 6 para. 1 sentence 1 lit. c) GDPR); Legitimate interests (Art. 6 para. 1 sentence 1 lit. f) GDPR). Processing of special categories of personal data related to healthcare, profession, and social security (Art. 9 para. 2 lit. h) GDPR).

Additional Information on Processing Procedures, Processes, and Services:

  • Deletion of Employee Data: Employee data will be deleted according to Austrian law if they are no longer necessary for the purpose for which they were collected, unless they need to be retained or archived due to legal obligations or the employer's interests. The following retention and archiving obligations are observed:
    • Data concerning wage tax and duties according to § 132 para. 1 BAO - 7 years. Commencement of period - From the end of the respective calendar year relevant to the data.
    • Limitation period for the obligation to pay social insurance contributions according to § 68 ASVG (determination limitation period) - 3 or 5 years. Commencement of period - Generally from the due date of contributions, in case of omitted notification from the day of notification.
    • Retention periods in social insurance - 7 years according to UGB.
    • Claim for leave according to § 4 para. 5 UrlG - 2 years after the end of the leave year in which the leave arose. Commencement of period - 2 years after the end of the leave year in which the leave arose.
    • Claim for compensation for unused leave entitlements according to § 1486 Z 5 ABGB - 3 years. Commencement of period - From the moment the final settlement claims fall due, i.e., the last working day.
    • Records and reports of work accidents according to § 16 ASchG - at least 5 years. Commencement of period - From the day of the work accident.
    • Records of temporary assignment of employees according to § 13 para. 3 AÜG - 5 years. Commencement of period - From the day the last remuneration claim of the assigned employee becomes due.
    • Youth register according to § 26 para. 2 KJBG - 2 years. Commencement of period - In case of new registration of the register, two years after the last entry.
    • Claims for compensation due to discriminatory termination of employment according to §§ 15 para. 1a and 29 para. 1a GlBG and § 7k para. 1 in conjunction with para. 2 Z 3 BEinstG - 6 months. Commencement of period - From the time of receipt of termination.
    • Claims for compensation due to premature termination of employment according to § 34 AngG or § 1162d ABGB - 6 months. Commencement of period - From the time of maturity of claims, usually from the date of receipt of the termination notice.
    • Claim for issuance of a service certificate according to § 1478 ABGB - 30 years. Commencement of period - Upon termination of employment.
    • Claims for compensation due to discriminatory rejection of an application according to §§ 15 para. 1 and 29 para. 1 GlbG and § 7k para. 1 in conjunction with para. 2 Z 1 BEinstG - 6 months. Commencement of period - From the day the rejection is received or 7 months after receipt of the application.
    • Claims for reimbursement of any interview expenses according to § 1486 Z 5 ABGB - 3 years. Commencement of period - The day the costs were incurred.
    • Liability for severance pay and company pensions after business transfer according to § 6 para. 2 AVRAG - 5 years. Commencement of period - Time of business transfer.
    • Claims for compensation due to discriminatory rejection of promotion according to §§ 15 para. 1 and 29 para. 1 GlbG and § 7k para. 1 in conjunction with para. 2 Z 1 BEinstG - 6 months. Commencement of period - From the day the rejection of promotion is received.
    • Claims for compensation due to discriminatory disadvantage in wages, voluntary social benefits, training and further education measures or other working conditions according to §§ 15 para. 1 and 29 para. 1 GlbG and § 7k para. 1 in conjunction with para. 2 Z 5 BEinstG - 3 years. Commencement of period - The time when the right could first be exercised and the objective possibility to litigate exists.
    • Claims for compensation due to discriminatory harassment according to §§ 15 para. 1 and 29 para. 1 GlbG and § 7k para. 1 in conjunction with para. 2 Z 4 BEinstG - 1 year. Commencement of period - From the time of knowledge of discrimination.
    • Claims for reimbursement of any interview expenses according to § 1486 Z 5 ABGB - 3 years. Commencement of period - The day the costs were incurred.
    • Employee claims for wages or expense reimbursement and employer claims for advances granted on them according to § 1486 Z 5 ABGB - 3 years. Commencement of period - From the maturity of the respective claims.
    • Pursuit of prosecution for underpayment according to § 31 para. 1 VStG in conjunction with § 29 para. 4 LSD-BG - 3 years. Commencement of period - From the maturity of the payment.
    • Employer's claims for damages against the employee due to employee liability for slight negligence according to § 6 DHG - 6 months. Commencement of period - From the day they can be claimed.
    • Employer's claims for damages against the employee due to employee liability for gross negligence or intent, as well as other employer's claims for damages according to § 1489 ABGB - 3 years or 30 years. Commencement of period - Short period from knowledge of damage and offender, long period from occurrence of damage.

Modification and Updating

Please regularly check the content of our privacy policy for updates. We adapt the privacy policy as soon as changes in the data processing activities we carry out make this necessary. We will inform you as soon as the changes require your cooperation (e.g., consent) or any other individual notification.

If we provide addresses and contact information of companies and organizations in this privacy policy, please note that addresses may change over time and we kindly ask you to verify the information before contacting.